Title: Invite your team | OneForm > Invite colleagues to your firm by email, choose their role, and manage invites that haven't been accepted yet. Source: https://oneform.si/help/team-and-account/invite-your-team/ --- 1. [Help Center](https://oneform.si/help/) 2. [Team and account](https://oneform.si/help/team-and-account/) 3. Invite your team [View as Markdown](https://oneform.si/help/team-and-account/invite-your-team.md) # Invite your team Invite colleagues to your firm by email, choose their role, and manage invites that haven't been accepted yet. Admins and ownersUpdated October 22, 2026 · 2 min read [Open Team ↗](https://app.oneform.si/settings/team?help=invite-your-team) Invite the people you work with so they can review reports, manage forms and see clients' answers. Each person gets an email with a link to join your firm. ## Before you start - You need to be an owner or admin. - Each person takes a seat on your plan, and so does each open invite. The Team page shows how many seats you've used. ## Invite people 1. Go to [Firm → Team](https://app.oneform.si/settings/team). 2. Click **Invite teammates**. 3. Type an email address. Click **Add another** for more people, or paste a list of addresses to fill several rows at once. 4. Under **Role**, choose what they can do. See [Roles and permissions](https://oneform.si/help/team-and-account/roles-and-permissions/). 5. Click **Send invite**. ![The Invite teammates panel, with email addresses and a role](https://app.oneform.si/media/2dfcacd1-3776-5c57-acdc-a0d811a28eea) Everyone you invite in one go gets the same role. You can change anyone's role later. ## What your teammate does 1. They open the email and click the link. 2. If they're new to OneForm, they enter their **Full name**, and a **Password** if they want one, agree to the Terms, and click **Join the team**. Without a password, they sign in with an email link each time. 3. If they already have a OneForm account, they click **Sign in to join** and sign in with that email address. They land in your firm. If they belong to other firms too, they can switch between them. See [Work in more than one firm](https://oneform.si/help/team-and-account/work-in-more-than-one-firm/). ## Manage open invites Invites that haven't been accepted are listed under **Invited**, with who sent them and when they expire. - **Resend** sends a fresh link. The old link stops working. - **Revoke** cancels the invite and frees its seat. ## Good to know - **Invite links work for 7 days**, and only once. After that, click **Resend**. - **Admins can invite admins, reviewers and viewers.** Only an owner can invite another owner. - **The roles you can choose depend on your plan.** Without team roles on your plan, everyone joins as an admin, or as an owner if an owner invites them that way. - **Inviting the same address again** replaces the open invite instead of taking a second seat. ## Why is the Invite teammates button greyed out? Every seat on your plan is taken. Open invites count too, so revoke any you don't need. The Team page shows a link to add a seat or upgrade. See [When you reach a plan limit](https://oneform.si/help/billing/when-you-reach-a-plan-limit/). ## Why didn't an invite go out? Invites that fail stay in the panel with the reason under the address: - **"… is already on the team."** That person is already a member. - **"Emails to … bounce."** The address can't receive email. Check it for typos. - **"That's the most invites a firm can send in a day."** Try again tomorrow. ## My teammate didn't get the email Ask them to check their spam or junk folder for an email from OneForm. If it's not there, click **Resend** next to their invite. If the link says **This invite has expired**, send a new one the same way. Was this article helpful? [Next →Roles and permissions](https://oneform.si/help/team-and-account/roles-and-permissions/) ## Related articles [Roles and permissionsWhat owners, admins, reviewers and viewers can do, and how to change someone's role or hand over ownership.Firm plan and up](https://oneform.si/help/team-and-account/roles-and-permissions/)[Work in more than one firmUse one OneForm account in several firms, switch between them, and start a new firm of your own.](https://oneform.si/help/team-and-account/work-in-more-than-one-firm/)[Plans and billingChange or cancel your planUpgrade, move to a smaller plan, switch between monthly and yearly, cancel, and manage your card and invoices.](https://oneform.si/help/billing/change-or-cancel-your-plan/)[Plans and billingWhen you reach a plan limitWhat happens when your firm uses up its responses, live forms, team members, workflows or tokens, and after a downgrade.](https://oneform.si/help/billing/when-you-reach-a-plan-limit/) Still stuck? A person on the OneForm team reads every request. Mon–Fri, 9am–6pm ET. First reply within 1 business day. 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